GDPR Compliance Statement

Our Commitment to GDPR Compliance

Sonac Depre is committed to complying with the General Data Protection Regulation (GDPR) and protecting the privacy rights of individuals in the European Economic Area (EEA). This page outlines our approach to GDPR compliance and your rights under this regulation.

1. Data Controller Information

For the purposes of GDPR, the data controller is:

2. Lawful Basis for Processing

We process personal data only when we have a lawful basis to do so. Our lawful bases include:

2.1 Consent

When you provide explicit consent for us to process your personal data for specific purposes, such as:

• Subscribing to our communications
• Submitting contact forms
• Accepting cookies on our website

2.2 Contract Performance

Processing is necessary to fulfill our contractual obligations to you or to take steps at your request before entering into a contract.

2.3 Legal Obligation

Processing is necessary to comply with legal requirements, such as tax and accounting obligations.

2.4 Legitimate Interests

Processing is necessary for our legitimate business interests, such as:

• Improving our services and website functionality
• Detecting and preventing fraud
• Network and information security
• Internal administrative purposes

3. Your Rights Under GDPR

As a data subject under GDPR, you have the following rights:

3.1 Right to Be Informed

You have the right to clear, transparent information about how we use your personal data. This is provided through our Privacy Policy and this GDPR compliance statement.

3.2 Right of Access

You have the right to request access to the personal data we hold about you. We will provide you with a copy of your data free of charge within one month of your request.

3.3 Right to Rectification

You have the right to request correction of inaccurate or incomplete personal data we hold about you.

3.4 Right to Erasure ("Right to Be Forgotten")

You have the right to request deletion of your personal data in certain circumstances, including:

• The data is no longer necessary for the purpose it was collected
• You withdraw consent and there is no other legal basis for processing
• You object to processing and there are no overriding legitimate grounds
• The data has been unlawfully processed

3.5 Right to Restriction of Processing

You have the right to request restriction of processing your personal data in certain situations, such as when you contest the accuracy of the data or object to processing.

3.6 Right to Data Portability

You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller.

3.7 Right to Object

You have the right to object to processing of your personal data based on legitimate interests or for direct marketing purposes.

3.8 Rights Related to Automated Decision Making

You have the right not to be subject to decisions based solely on automated processing, including profiling, which produces legal effects or similarly significantly affects you.

4. How to Exercise Your Rights

To exercise any of your GDPR rights, please contact us at:

Email: [email protected]

We will respond to your request within one month. In complex cases, we may extend this period by two additional months, but we will inform you of any such extension.

To protect your privacy and security, we may need to verify your identity before processing your request.

5. Data Protection Measures

We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:

• Encryption of personal data in transit and at rest
• Regular security assessments and penetration testing
• Access controls and authentication mechanisms
• Employee training on data protection and GDPR compliance
• Data breach response procedures
• Regular backups with secure storage
• Vendor assessment and management processes

6. Data Breach Notification

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will:

• Notify the relevant supervisory authority within 72 hours of becoming aware of the breach
• Notify affected individuals without undue delay if the breach is likely to result in a high risk to their rights and freedoms
• Document all data breaches, including facts, effects, and remedial actions taken

7. International Data Transfers

When we transfer personal data outside the EEA, we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses (SCCs) approved by the European Commission
• Transfers to countries with an adequacy decision from the European Commission
• Binding Corporate Rules for intra-group transfers

We regularly review our international transfer mechanisms to ensure ongoing compliance with GDPR requirements.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements.

Our standard retention periods are:

• Marketing contacts: Until consent is withdrawn or 2 years of inactivity
• Client project data: Duration of engagement plus 5 years
• Website analytics: 26 months
• Legal and financial records: As required by applicable law (typically 7 years)

9. Third-Party Processors

We work with carefully selected third-party service providers who process personal data on our behalf. All processors are bound by written contracts that comply with GDPR requirements, including:

• Processing only on our documented instructions
• Maintaining confidentiality of personal data
• Implementing appropriate technical and organizational security measures
• Assisting us with data subject rights requests
• Deleting or returning data upon termination of services

10. Children's Data

Our services are not directed at children under 16 years of age. We do not knowingly collect or process personal data from children. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information.

11. Supervisory Authority

You have the right to lodge a complaint with a supervisory authority, particularly in the EU member state of your habitual residence, place of work, or place of alleged infringement if you believe our processing of your personal data violates GDPR.

While we encourage you to contact us first to resolve any concerns, you may contact your local data protection authority at any time.

12. Updates to This Statement

We may update this GDPR compliance statement from time to time to reflect changes in our practices or legal requirements. Material changes will be communicated through our website and, where appropriate, by email.

13. Contact Information

For any questions about our GDPR compliance or to exercise your rights, please contact us: